Baronial Laws

Below are the Laws of the Barony of Castel Rouge, as approved by Folkmoot on January 16, 2011, and read into Baronial Court on January 29, 2011.


I. Introduction

The Barony of Castel Rouge is a chapter of the Society for Creative Anachronism, Inc. ("SCA"). As such, it is subject to the laws, policies, and regulations of the SCA and the Kingdom of Northshield. In the event of a conflict, the laws of the SCA and the Kingdom shall take precedence over those of the Barony.

As such, these Baronial Laws shall take precedence over the laws of any Canton or Village held under the Barony of Castel Rouge.

These laws shall be published in the Baronial newsletter, and read aloud at Folkmoot at least once per year, and shall be kept posted on the Baronial web site.

II. Membership

To become a member of the Barony of Castel Rouge, one must attend eight (8) Baronial functions within a three month period, at least six (6) of which must be Folkmoots. The other two (2) may be Folkmoots, Baronial events, practices, guild meetings, collegiums, dessert revels, or other scheduled Baronial activities.

A former member who wishes to rejoin the Barony need only attend six (6) Baronial functions within a two month period, at least four (4) of which must be Folkmoots.

Upon fulfilling the membership requirements, a person shall become a member by declaring his/her eligibility and intent to join, either in person at a Folkmoot or in writing to the Seneschal. The granting of a membership is not subject to vote and cannot be refused if the requirements have been met.

In addition to the privilege of membership, members of the Barony, including those in Village or Canton have the following rights:

To vote upon matters presented to the Folkmoot.

Canton officers will be voted by the members of the Canton. Baronial members who have not declared themselves as Canton members will not be eligible to vote in these elections.

To vote in polls on matters which concern the Barony as a whole, such as election of a Baron and Baroness, bidding for Crown Tourney, etc.

To participate in Baronial activities.

Should a member attend no Baronial functions for a period of one year plus one day, their membership will lapse and their name will be removed from the membership list.

A membership list shall be created and maintained by the Baronial Seneschal or a designated deputy. This list shall be reviewed at the first Folkmoot in May of each year, to identify and remove any persons whose memberships have lapsed.

III. Villages

Manitoba residents who wish to be members of the Barony, but are unable to attend Baronial functions on a regular basis due to distance, may petition the Barony to form a Village.

A Village must consist of four (4) or more Manitoba residents living within the same geographic area.

The Baron, Baroness, and Seneschal of the Barony shall consult with the residents of the proposed Village to decide its boundaries and membership requirements, and present it to the Folkmoot for approval.

Any person who has met the membership requirements of a Village shall be deemed a member of the Barony, and shall be granted all the rights and privileges of membership.

A former member who wishes to rejoin the Barony within a Village must fulfill the same requirements as new members of that Village.

A Village is an extension of the Barony, and not an official branch of the SCA. As such, it cannot have its own officers; however, the Officers of the Barony may appoint deputies in a Village to act as liaisons and to help serve the needs of its members.

IV. Cantons

A Village that has met SCA guidelines to become a Canton may petition the Barony for the right to do so.

Canton formation is governed by the laws of the Kingdom of Northshield and the laws of the SCA.

Canton Great Officers shall be elected following the same election protocols as the Baronial Great Officers. A Canton Great Officer shall be recognized as an official deputy of the corresponding Baronial Great Officer and submit copies of all reports to the Baronial Great Officer as well as to the Kingdom of Northshield.

V. Baronial Council

The Baronial Council shall be made up of the following: the Baron and Baroness; all Officers of the Barony; and all Baronial members who are Peers, Court Barons or Baronesses, or the heads of Baronial Guilds.

The Great Officers of the Barony consist of those Baronial Officers whose positions correspond to those of the Kingdom's Great Officers of State.

Any additions or changes to the Baronial Council shall be discussed and approved by the Council before being submitted to a vote of the Populace.

The Seneschal shall maintain a list of Council Members and keep it available for consultation.

The term of office shall be five (5) years for the Baron and Baroness, and two (2) years for all other Baronial Officers. When an officer's term is about to expire, an election shall be held for that office. The officer currently serving may seek re-election if he/she wishes. There is no limit to the number of terms a person may serve in the same office.

Each member of the Council will receive only one vote in any Council decision, regardless of the number of offices, positions, or titles he/she may hold.

Great Officers are required to attend at least one Folkmoot every three months.

The Seneschal shall attend and chair all Folkmoots, or appoint a deputy to do so in his/her absence.

The Chatelaine or a designated representative must attend all Folkmoots.

An annual Baronial Council meeting shall be held at the beginning of March. At this meeting the Officers shall present summaries of their annual Doomsday Reports and discuss activities in their areas of responsibility. An additional Baronial Council meeting shall be held every September.

Additional Council meetings should be held as needed.

Any Council member may request a meeting of the Baronial Council. A meeting will be scheduled and announced as soon as possible after the request is made.

A Council meeting may be held at any time or place without advance notice if at least 50% of the Baronial Great Officers are present, one of which must be the Baron and/or Baroness. The Seneschal must be present as well.

Council meetings shall be open to all Baronial members and guests of the Barony.

VI. Autocrats and Events

Any Baronial member wishing to organize an official event may present a proposal to the Folkmoot. The proposal must include a description of the theme, activities, estimated budget, and location of the proposed event.

Event proposals must be submitted and voted upon at least six (6) months prior to the proposed date of the event.

The autocrat in charge of an event must be a paid member of the SCA at the time of the event. The autocrat must have at least one deputy to assist with the organization of the event, but these deputies are not required to be SCA members.

The autocrat must have previous experience as an autocrat or deputy autocrat, or have a deputy autocrat who has such experience.

The autocrat must conform to any outlines, checklists or timelines approved by the Baronial Council for planning and running events.

The autocrat in charge of an event or a designated deputy must attend the four (4) Folkmoots immediately preceding the reservation deadline for the event, to report on the status and to accept reservations.

Autocrats from Cantons or Villages may appoint a spokesperson to Baronial folkmoots to report on the status and accept reservations of Canton or Village events.

If the autocrat and his/her deputy are deemed to be failing in their duties, the Seneschal shall take any action necessary to ensure that the event takes place as scheduled.

The autocrat shall turn over to the Exchequer a detailed record of all income & expenses for the event no later than two (2) weeks after the event. Any outstanding expense receipts must be turned in to the Exchequer no later than six (6) weeks after the event.

VI.1 Gimli Event

The yearly September Labour Day weekend event, unofficially called “Gimli”, shall be run by at an autocrat and an assistant autocrat, as outlined below. The presentation and subsequent vote for the event proposal must conform as above, including description of the theme, activities and estimated budget. The presentation shall be made one (1) year, six (6) months before the event. If a proposed Gimli autocrat is unable to run the event, a replacement autocrat shall be selected by Baronial vote at least six (6) months before the event.

Autocrats

  • The autocrat for the future event will also be the assistant autocrat for the current-year event.
  • Any additional deputy autocrats and feastocrats may be brought in at the discretion of the autocrats as required
  • If the autocrat and his/her assistant autocrats are deemed to be failing in their duties, the Seneschal shall take any action necessary to ensure that the event takes place as scheduled

The autocrats must conform to any checklists or timelines approved by the Baronial Council for planning and running events.

VII. Voting Procedures

The following matters must be announced and open for discussion at a minimum of three (3) Folkmoots before it is voted upon:

  • recommendation of Baron and Baroness;
  • election of officers;
  • bids or proposals for an official event;
  • establishment of or changes to Villages;
  • changes to the laws of the Barony.

Other matters may be voted upon at Folkmoot without prior announcement.

For elections and event proposals, the candidates or prospective autocrats shall leave the room while the vote is taken.

Voting shall be conducted by either a show of hands or by written or electronic ballot, at the discretion of the Seneschal.

The matter being voted upon shall be decided in favor of the choice which receives a majority of the votes cast. If none of the available choices is able to get a majority of the votes at that Folkmoot, the matter shall be voted upon again at the next Folkmoot.

When a vote is held to decide between two or more competing event proposals, each member may vote in favor of any one or more of the proposals of which he/she approves, or cast a single vote against all the proposals. The vote shall be decided in favor of the option which receives the highest number of votes, provided that number represents a majority of the people voting.

VIII. Baronial Courts

The Baron and/or Baroness may hold a Baronial Court at any Baronial events and functions, at their own discretion.

All business for Baronial Court is subject to the approval of the Baron and/or Baroness.

IX. Order of the Snowflake

There shall be a Baronial Award called "L'Ordre du Flocon de Neige", commonly referred to as "The Order of the Snowflake."

This Award shall be given once each year to the individual deemed to have performed the greatest service to the Barony during the preceding year.

The Baron and Baroness shall choose the recipient based on recommendations received from the populace.

The Award shall be presented in Baronial Court at the Barony's Fall event.

The most recent recipient of the Award shall be known as the Principal of the Order, and may wear the ceremonial medallion signifying the position for a period of one year.

Recipients of the Award may wear a medallion or badge emblazoned: "On a tower gules, a snowflake argent".

An honor roll listing the recipients of this Award shall be maintained by the Baronial Pursuivant or a deputy.

X. Finances

Event site rental fees greater than $750 and feast costs greater than $500 must be approved by a meeting of the Baronial Council and ratified by a Folkmoot. Amounts below this limit are deemed to be automatically approved when the event proposal is accepted.

Site rental fee for the Gimli event is exempt from this law. The assistant autocrat should arrange rental with the park caretakers at the end of the previous Gimli event.

Any expenditure of more than $200, other than event site rental fees, must be approved by a meeting of the Baronial Council and ratified by a Folkmoot.

All other significant expenditures should be approved by a Folkmoot.

The Exchequer may appoint special deputies for the purpose of collecting and handling monies for any Baronial activity or endeavor, such as event fees, Chronicle subscriptions, and fund-raising projects.

The Exchequer will work with the autocrats of Baronial events to ensure that proper financial planning is in place for those events.

The Exchequer shall present a financial report to the Folkmoot once every three months, and the year-end report shall also be published in the Chronicle.

The Exchequer shall be prepared to give a summary of the Barony's financial status whenever requested by the Council or Folkmoot.

The Exchequer shall inform the Baronial Council and the Folkmoot if the monies in the Baronial accounts drops below $3,000.

XI. Guilds

Members of the Barony may form Guilds to promote the study and practice of a specific Art, Science, or other interest.

To be recognized, guilds within the Barony must present a Charter for the approval of the Baron and Baroness.

The head of a guild shall be chosen by the members of the guild, subject to the approval of the Baron and Baroness.

Organization and ranking within a guild will be as specified by the guild's Charter.

Membership in a guild is open to any member of the Barony or its Cantons or Villages.

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